Your books and your payroll, included with your Ryde account today
A real double-entry ledger built from the sales Ryde already records, plus a payroll module for your employees — what each screen does, how to get started, and what they do not do yet.
Every sale you ring up, every shift you close and every deposit you report is already saved by Ryde. Accounting turns that into proper books. Payroll turns your team list into pay periods and payslips. Neither needs you to type numbers twice.
What you get
- Accounting: a real double-entry ledger. It is built from the sales, shifts, till purchases, cash deposits and payouts Ryde already records for your store. Zero data entry.
- Payroll: employees, pay periods, deductions and payslips, for stores in the Dominican Republic and the United States.
Both modules appear in your menu when they are switched on for your store, and "Search menu" finds their pages too (try "balance sheet" or "payslips"). Nothing is charged for them today — they are included with your Ryde account.
Accounting: what each row does
| Row | What it is |
|---|---|
| "Business summary" | Your month at a glance: sales, costs and what is left. |
| "Accounting inbox" | Items Ryde could not post on its own, each with a reason. You post or dismiss them. |
| "Chart of accounts" | The list of accounts your books use. You may rename or renumber them freely. |
| "Journal" | Every entry, in date order, with the sale or deposit it came from. |
| "Banks and cash" | Your bank accounts and tills, and what each one holds. |
| "Accounting reports" | Six reports: Trial balance, Journal, Ledger by account, Income statement, Balance sheet and Cash flow. |
| "Cost centers" | A tag you put on a line, so you can see which part of the business earned or spent it. Never an account. |
Closing a month freezes it, so nothing can change once you have reviewed it. Months close in order: close the previous month first. The current month cannot be closed while it is still running.
- Open "Business summary"Check that the sales you remember are there. If the store is new, wait a few minutes after your first sale.
- Check the "Accounting inbox"Read the reason on each item. Post the ones that are right. Dismiss the ones that are not.
- Run the Income statementOpen "Accounting reports" and pick Income statement. This is your profit for the period.
- Close last monthOnce the numbers look right, close the previous month. Do this every month and your books stay tidy.
What accounting does not do today
There are no manual journal entries: every number comes from something Ryde recorded. There is no invoices, quotes or supplier bills module (no accounts receivable or payable). And an e-CF is referenced by your books, never issued from them — you issue it from the till.
Taxes and e-CF
On the "Taxes" screen, tap "Add tax" to create the taxes your store charges. If your prices already include tax, turn on "My menu prices already include tax" so the till does not add it twice. Stores in the Dominican Republic can also issue electronic receipts: the "Activar factura electrónica" row opens a wizard on the web, where you enter your RNC and upload your certificate.
Enabling ITBIS, step by step
- Add the ITBIS rateSettings → Taxes → "Add tax". This is the rate itself (typically 18%) — every store in the Dominican Republic can add it, whether or not it plans to issue electronic receipts.
- Activate e-CF (optional, but needed for a Crédito Fiscal or Consumo comprobante)Settings → "Activar factura electrónica" opens the wizard: enter your RNC and upload your certificate. Until this is done, the till's comprobante picker still shows, but choosing anything opens a reminder pointing back to these two steps.
- SellOnce both are done, every sale at the till shows a comprobante dropdown (None, Consumo, or Crédito Fiscal) and a Cliente field — see the POS guide below for what each one means.
Payroll: what each row does
| Row | What it is |
|---|---|
| "Payroll home" | The current pay period and what is due next. |
| "Payroll inbox" | Things waiting on you, such as an employee missing a detail. |
| "Employees" | Each person, their pay and their deductions. |
| "Run payroll" | Calculates one pay period, line by line, for you to review. |
| "Plan" | Shows the fee the module would quote per run. Nothing is charged today. |
| "Payroll settings" | Pay frequency, your legal name and tax id. On the web you also get "Payslip delivery" and "Payments". |
- Add your employeesOpen "Employees" and add each person with their pay.
- Set the pay periodIn "Payroll settings" (inside Payroll), choose how often you pay, for example every quincena.
- Tap "Run payroll"Ryde computes gross pay, every deduction and the net for each person.
- Review the linesCheck each person before you close the period. A closed period never changes.
- Send the payslipsFrom the web portal, "Payslip delivery" sends each employee their own payslip, one message per person. Nobody sees what anyone else earns.
Payroll reports give you a per-employee summary: days, gross, deductions, net and your cost as the employer. In the Dominican Republic you also get a TSS summary (SFS, AFP, SRL and INFOTEP) and IR-3 worksheets. In the United States you get W-2 boxes per employee.
Payroll: the honest limits
The statutory files are worksheets, not filings. Ryde computes the amounts; you file and pay TSS, DGII or the IRS yourself. And Ryde does not pay your employees — you pay them from your own bank, using the net amounts Ryde computed.
Cost centers: an example
Say you run a restaurant with a kitchen and a bar, and you want to know which one makes money. Create two cost centers, "Kitchen" and "Bar". Assign each till to its center in "Devices". From then on, every sale carries its tag. The Journal shows a Cost center column, and the Income statement lets you filter by one center. The totals never change — the tag only tells you where each line belongs. Two branches work the same way.
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